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Paperight Young Writers’ Anthology 2013: Launch and Promotion

Before the completion of the compilation, I assisted with reading the entries, selecting pieces for publication, shortlisting for category winners (judged externally) and overall proofreading of the Paperight Young Writer’s Anthology 2013 (hereafter referred to as the PYWA). I entered the project as an intern in April 2013, but took over the marketing elements of the project in July 2013 as part of my promotion to the role of Marketing Manager.

On Youth Day, the 16th of June, the PYWA was released. This fantastic publication necessitated my first batch of press releases sent on behalf of Paperight. I sent press releases to:

  • contributing schools to congratulate them on their students’ success and let them know where they could purchase copies
  • outlets close to these schools advising them to promote the PYWA in store and prepare themselves for students looking for copies
  • media contacts, both national and regional, to tell them about the project and the PYWA’s release. We also encouraged them to get back to us to interview Oscar, the Anthology’s editor, or to request a copy for review.

998756_494574667290081_1936338491_nAlong with these press releases, I wrote a Facebook conversation plan in order to give our Paperight fans a taste of what the compilation entries were like. We selected quotes from longer entries, entire poems and illustrations to make beautiful posts (designed by Nick) for Paperight fans and PYWA contributors to share. We also posted stories of our visits to schools in the Western Cape, to hand out certificates to contributors and prizes to category winners. These stories were posted on the Paperight blog, too.

This conversation plan was Paperight’s first ever predetermined conversation plan. It ran from the 31st of July to the 9th of September 2013 (the Monday after the Open Book Festival Launch, mentioned below). It was supposed to end with a call for submissions for the 2014 edition, however, due to a shortage of resources, the project has been indefinitely postponed.

1077233_494957547251793_48523986_oWe used the weekly newsletter to remind outlets to promote the anthology in store by putting up posters and ensuring their staff are prepared to handle queries. In addition, we included links to blog posts on news items about the PYWA to inspire enthusiasm for the title.

This initial push was then followed up in September 2013 with an official book launch at the Open Book Festival in Cape Town. Arthur hosted a panel discussion between Oscar, Nick Mhlongo (author), Hedley Twidle (UCT lecturer) and Sarah Rowan (poet) to discuss the necessity of encouraging writing among South Africa’s young people. Invitations were sent to media contacts asking them to attend the event and offering copies of the Anthology to be reviewed. Copy shop owners and staff in the Western Cape were also encouraged to join the festivities. The event was well attended and led to many sales of the PYWA (perfect bound copies printed by Mega Digital) through the Book Lounge.

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The Open Book Festival launch was filmed and edited into a punchy, short film by our film intern, Shaun Swingler. The film was then added to our YouTube channel where we have amassed our collection of Paperight related video content. It is definitely worth a watch!

One of the success stories to come out of the PYWA project is the fact that Eden College in Durban, the school with the most selected contributors, chose to use the PYWA as a prescribed English Literature set work for their Grade 10 students.

Facebook advertising push

We used our Facebook and Twitter feeds in a rather precise, but extremely underutilised fashion until midway through 2013. Until then, we had usually usually only made posts to accompany posts made on the blog, or to spread the word about prizes or nice media mentions that we had received. As such, we didn’t particularly place much importance on Facebook and Twitter as media in themselves, perhaps due to a belief that the bulk of the customers who we thought would be most interested in and would use Paperight weren’t super active on social media.

This, of course, was a mistake that we realised a bit too late – to survive, Paperight obviously had to appeal to social media users, too.

I had dabbled with creating conversation plans before Marie, our marketing manager, arrived at Paperight, but the ones I made either were too clunky, unimaginative, or just simply didn’t come together well because I was too busy creating designs for physical materials. There was too much for me to do otherwise, in other words. Press releases, for example, were perceived to be a much more important way for us to gain visibility, although we had no definite sales metrics to support the assumption that press releases created sustained consumer interest in Paperight.

We began to run Facebook conversation plans in July 2013, around the time of the launch of the Paperight Young Writers’ Anthology. We paired excerpts from published work with related advertisements or visual accompaniments, and tagging the contributors who were featured in the images in the posts themselves. This resulted in more shares from the contributors and their parents and friends. We also started spending modest sums of money on advertising on Facebook, targeting potential readers of the Anthology. The combination of advertising and a conversation plan, in which engaging content was scheduled every weekday, increased our Facebook Likes at a much quicker rate than we had achieved before.

The added engagement on our Page opened us up to the potential of advertising on Facebook – with the caveat that, although our imagined customers weren’t all on Facebook, it didn’t mean that we shouldn’t try to engage with those of them that were. It also meant a slight change in messaging: although we had mostly pushed the accessibility angle in our press releases, we began to push the price and convenience angle, especially with regard to matric exam packs and study guides, which were much cheaper from most Paperight outlets than they were from bookstores.

This greatly informed our approach to our campaigns for the rest of the year, which focused on the comparative cheapness of Paperight materials compared to their bookstore equivalents. We pushed this aspect hard with the products we featured for the rest of the year – which were mostly exam study guides for the matric season, and cheap fiction and self-help titles to augment and diversify the product mix. Advertising around this time focused on parents of matrics and matrics themselves, with messaging focused on helping learners to get fully prepared for their exams with our exam packs and other materials. These campaigns had a good reaction, but we also found that they were fully season-dependent. After the first couple of weeks of exams had finished, engagement took a sharp turn down.

We found, overall, that without advertising, Facebook posting was very unlikely to engage with many, never mind most, of our fans. Even with advertising, I can say anecdotally that it was mostly the same group of people who liked multiple posts, giving us the illusion of engaging a lot with our fan base, but, in reality, it wasn’t really the case. Facebook is an incredibly nuanced tool; easy to dabble in, difficult to master.

Growing the team and its home

So I’ve been growing our team in numbers and, I hope, quality, for nine months now.

Tarryn and Nick, our content team, have been amazing. Both high-achieving type-As, they’ve ensured our products are meticulously documented and organised. A recent achievement has been their forty-page Paperight user manual for outlets. It’s beautifully written, and includes not only step-by-step guidance on using the site, but also clear guidelines and suggestions for how to use Paperight to grow a printing business, even beyond printing books out for people.

The content team has also been keeping our blog busy – Nick’s author-of-the-week posts are particularly enjoyable. We have a growing mailing list, and Twitter and Facebook followings. These will be increasingly important over time.

A major highlight of the last two months for me has been hiring our outlet team. Zimkita, Zukisani and Yazeed joined us in April with the job of signing up outlets and providing ongoing training and support to them. Each brings a different skill set to Paperight that’s been invaluable: Zukisani has contacts at almost every school in the Western Cape, especially in the underprivileged areas we’re targeting; Zimkita’s six years at Vodacom customer service make her our friendly and meticulous email- and phone-support person; and Yazeed’s experience running his family’s business, combined with a startling energy for producing high-quality work, brings great business-savvy to the team.

moving-in-arthur_2012-05-24 12.50.48An unglamorous but critically important side of our work over the last months has been Paperight’s back-office setup and systems (check out our view above).

Most importantly, Paperight is now a registered company with bank accounts. We’re days from moving into our new offices (sublet from Electric Book Works). We have workflows around various online tools for bug tracking, accounting, and document management, and our internal wiki is now a substantial store of invaluable info, from guidance to new staff and practical how-tos to recommended reading for team members.